#OUTLOOK MAIL AUTOPURGE HOW TO#

For convenience I add my cloudadmin account as an eDiscovery Administrator. For this you need to open up the Security and Compliance centre.Ĭlick on Permissions and edit the eDiscovery Manager permission.Īdd any users who you want to be able to search mailboxes as an eDiscovery Manger. The next step is to search for and retrieve the email. So now we’ve covered our tracks how can we search for and retrieve that email? Because the mailbox is on litigation hold the email doesn’t really get deleted, even if the user purges it from the server! Lets confirm and purge the email I sent so no one can retrieve it. Next I delete the email from my sent items folder.Īnd now because I’m really sneaky and trying to cover my tracks I purge the email from the server which under normal circumstances would delete the email permanently. Ok, so the mailbox is on litigation hold lets test it out!

Once you save the settings you will be warned that the setting will apply within 60 minutes, so don’t delete anything as a test just yet! Here I leave all of the options blank which sets the mailbox into a permanent litigation hold state. You can specify how long the mailbox will be held on litigation hold and you can also specify a notification message which displays to the user with a url to your companies litigation explanation web page. The Exchange properties for the mailbox opens, click on mailbox features then click Enable for Litigation hold. Log into the admin center and navigate to Users -> Active users -> highlight the mailbox and click Edit Exchange properties. To utilise litigation hold you require a plan which includes Exchange online plan 2 and it requires enabling on a per mailbox basis or get Office 365 Enterprise.Ĭompare the Office 365 plans and features click here Its not a substitute for user friendly email archiving but being able to retrieve deleted emails from mailboxes is certainly a useful insurance policy. This could be a feature you want to enable by default for all of your users mailbox. This is an Exchange online feature which prevents emails from being permanently deleted from the server and can be retrieved if required by anyone with the correct permissions. If you ever need to stop a user from deleting or tampering with emails for one reason or another then you need litigation hold.

#OUTLOOK MAIL AUTOPURGE HOW TO#

Office365 How to prevent users from permanently deleting email AKA litigation hold

Outlook mail autopurge